Migrating from AIPRM to a Team Prompt Library

TL;DR: To migrate from AIPRM to a team prompt library, copy every private prompt before you cancel, since AIPRM documents no export and limits what you can see afterwards. Paste each prompt's fields into a spreadsheet, convert AIPRM's bracket variables, import the file into the new library as one admin, then share and pilot for a week before cancelling.

Why do teams migrate from AIPRM?

AIPRM is one of the best-known prompt template extensions for ChatGPT. Its Chrome Web Store listing showed 1,000,000 users and 3.9 stars from 3.4K ratings on September 16, 2026, and describes team prompt lists, custom profiles, and prompt variables. For many teams it was the first shared prompt tool they ever used.

The reasons teams move on tend to be structural rather than a single missing feature:

• The work moved beyond ChatGPT. The extension is listed as "AIPRM for ChatGPT". Teams now split their day across ChatGPT, Claude, and Gemini.
• Their own prompts matter more than the catalog. A public library is useful for starting out; after a year, the prompts a team relies on are the ones it wrote itself.
• Plan limits shape the library. AIPRM's help center says Pro includes five private lists in total, two of which are the standard Favorites and Hidden lists, and its variables tutorial says Pro supports up to six variables per prompt.
• They want shared context, not just shared prompts. Brand voice and product facts that every prompt should use.

If you haven't picked a destination yet, our AIPRM review and AIPRM alternatives guide compare the options. This page assumes you've decided to move and need the procedure. The steps work for any library; where they get specific, they use Prompt Architects, which is our product.

Can you export prompts from AIPRM?

Not that we could find. On September 16, 2026, we searched AIPRM's help center for "export," "backup," and "download." None of the results was about exporting prompt templates; they covered refunds, invoices, installation, and plan changes. The prompt tutorials on aiprm.com cover creating and publishing prompts, not moving them out.

So assume a manual copy. For most teams that's a smaller job than it sounds, because the prompts worth moving are a fraction of what's saved.

What AIPRM does document helps you plan:

• Your "Own" prompts and lists are private by default, per the privacy article.
• A prompt can be private, visible to your team, or public, per the how to create a prompt tutorial.
• After cancelling or downgrading, access to private prompts shrinks to the lower plan's limit, per the cancellation article.

How do you migrate a team from AIPRM, step by step?

Step 1: Inventory what the team actually uses

Ask each person to list the AIPRM prompts they used in the last 60 days: their own private prompts, team prompts, and any public prompts they rely on. Put it in one shared sheet. Expect a long tail of prompts nobody has opened in months; those don't need to move. Our sibling guide on when to delete a prompt helps with that call.

Step 2: Pick one owner for the migration

One person collects, cleans, and imports everything. This isn't only about tidiness. In Prompt Architects, whoever imports a prompt owns it, and teammates can view and copy a shared prompt, but only the owner can edit or delete it. Use a long-lived admin account, not the account of whoever has a free afternoon.

Step 3: Copy each private prompt into a spreadsheet

Open each prompt in AIPRM and copy its fields into columns. AIPRM's form has a Prompt Template, a Teaser, a Prompt Hint, a Title, and Topic and Activity categories, per its tutorial. Use this header row:

title,teaser,hint,template,topic,activity,aiprm_list,owner,keep

Paste the template text exactly, including the variable label lines at the end. The conversion script in step 5 handles those.

Step 4: Decide what to do with each field

Use the mapping table below. The two fields that need real decisions are variables and the output-language placeholder.

Step 5: Convert the sheet to an import file

Save the sheet as CSV and run the script in the conversion section below. It produces a JSON file in the format Prompt Architects' importer accepts.

Step 6: Set up variables and context before importing

Create the team's global variables and upload shared context first, so the imported prompts have something to point at on day one. Our FAQ says Team plan members can define variables at the team level, so one update reaches every member's future prompts. Start with the handful that appear in most prompts: company name, product name, brand voice, audience, and output language. Rebuild each AIPRM Custom Profile as a context file at the same time; the variables section below explains which values belong where.

Step 7: Import, refile, and share

Import the file, move prompts into folders, then share the ones the team needs. Details in the "after import" section.

Step 8: Pilot for a week, then cancel

Have the team use only the new library for a week. Keep a short list of anything missing. Cancel AIPRM only when that list is empty, and only after step 3 is complete for every prompt you mean to keep.

How do AIPRM fields map to a team prompt library?

This is the core of the migration. The right column uses Prompt Architects' import format, read from the app's own source on September 16, 2026.

How do you convert AIPRM variables?

AIPRM's variables tutorial shows the pattern: a placeholder like [VARIABLE1] in the text, and a label line such as [VARIABLE1:Month] at the end of the template. When someone uses the prompt, AIPRM shows an input field for each label. The tutorial also covers default values and dropdown options.

Prompt Architects' global variables work differently, and it's worth being precise. Our FAQ describes them as reusable values you define once and write as {{variable_name}}; they're replaced automatically when a prompt is enhanced. A global variable holds one current value. It's not a form field that asks for a new value every time.

That gives you a simple rule for each AIPRM variable:

• The value is the same for everyone, most of the time (company name, product, brand voice, support email): make it a team global variable, such as {{company_name}}. Change it once and every prompt picks up the new value.
• The value changes on every use (the month, the customer's name, the topic): keep it as a visible bracket like [Month] so the person using the prompt knows to replace it.
• It was a dropdown in AIPRM: list the allowed options in the bracket, for example [Tone: friendly | formal | playful].

What does the conversion script look like?

This script reads the spreadsheet from step 3 and writes a file in Prompt Architects' import format: an object with format set to prompt-architects/personal-library, a version, and an items array. The importer only accepts .json files up to 5 MB. Edit the two dictionaries at the top to match your team.

import csv, json, re
from datetime import datetime, timezone

# Values that are the same for the whole team -> global variables.
STABLE = {"Company": "company_name", "Brand Voice": "brand_voice"}

# AIPRM Topic -> Prompt Architects built-in category id.
CATEGORY = {
    "Marketing": "copywriting-social",
    "SEO": "seo-optimization",
    "Sales": "sales-outreach",
    "Customer Support": "customer-support",
    "Software Engineering": "code-generation",
}

def convert(template):
    labels = dict(re.findall(r"\[(VARIABLE\d+):([^\]:]+)(?::[^\]]*)?\]", template))
    # drop the trailing label-definition lines
    text = re.sub(r"\[VARIABLE\d+:[^\]]*\]", "", template).rstrip()
    for var, label in labels.items():
        label = label.strip()
        repl = "{{%s}}" % STABLE[label] if label in STABLE else "[%s]" % label
        text = text.replace("[%s]" % var, repl)
    text = text.replace("[TARGETLANGUAGE]", "{{output_language}}")
    text = text.replace("[PROMPT]", "[Your input]")
    return text

items = []
for r in csv.DictReader(open("aiprm_prompts.csv", encoding="utf-8")):
    if r.get("keep", "yes").strip().lower() not in ("yes", "y", "1"):
        continue
    desc = r["teaser"].strip()
    if r.get("hint", "").strip():
        desc = f"{desc} (Input: {r['hint'].strip()})"
    tags = [t for t in (r.get("activity", ""), r.get("aiprm_list", ""),
                        "from-aiprm") if t.strip()]
    items.append({
        "title": r["title"].strip()[:100],
        "description": desc[:500],
        "content": convert(r["template"]),
        "negative_prompt": "",
        "category": CATEGORY.get(r.get("topic", "").strip(), ""),
        "tags": [t.strip().lower().replace(" ", "-") for t in tags][:10],
    })

json.dump({
    "format": "prompt-architects/personal-library",
    "version": 1,
    "exported_at": datetime.now(timezone.utc).isoformat(),
    "count": len(items),
    "items": items,
}, open("pa_import.json", "w", encoding="utf-8"), indent=2, ensure_ascii=False)
print(f"{len(items)} prompts written to pa_import.json")

Two notes on the output. A category that isn't one of the built-in ids is silently set to the default, so check your mapping. And the from-aiprm tag lets you find every migrated prompt later, which helps during the pilot week.

What doesn't carry over from AIPRM?

Be clear with the team about this before the pilot, so nobody discovers it mid-task.

• Public community prompts. They're not yours to copy wholesale, and AIPRM's pricing page says community prompt templates have not been engineered or tested by AIPRM. Rewrite the few your team depends on, in your own words, for your use case.
• Custom lists, Favorites, and Hidden. These are AIPRM-side organization. Rebuild the useful ones as folders or tags.
• Topic and Activity filters. Only one category survives per prompt; the rest become tags.
• Variable input fields, defaults, and dropdowns. They become global variables or marked brackets, as above.
• Usage history and anything else AIPRM tracks about how prompts were used.
• Folder placement and sharing on import. In Prompt Architects, imported items arrive as private prompts with no folder. That's by design in the export format, which carries only title, description, content, negative prompt, category, and tags.

What do you do after the import?

The importer reports four numbers: imported, duplicates skipped, over the plan limit, and invalid skipped. Read all four.

• Duplicates are items whose title (ignoring case), content, and negative prompt all match something already in your library or earlier in the same file. Re-importing the same file is safe; it won't double your library.
• Over plan limit means the library was full. On our pricing page, Pro saves up to 50 prompts, while Advanced is unlimited and Team is unlimited and shared. A team migration belongs on the Team plan.
• Invalid means a missing title or content, or content over the plan's character limit. Fix those rows and re-import.

Then:

1. Refile. Select the imported prompts and use "Move to folder" to rebuild your lists.
2. Share. Sharing is set per prompt with "Share with team". The library's bulk actions cover export, move, and delete, so budget a few minutes per batch. Teammates can view and copy shared prompts; only the owner can edit them.
3. Rename as you go. You're touching every prompt anyway. Our marketing team prompt playbook shows how a shared library stays consistent.
4. Attach context. Rebuild each AIPRM Custom Profile as a context file in the team workspace. Our FAQ says any member can attach shared context to a prompt with one click.
5. Back it up. The library's export can include your own prompts plus those your team has shared, so keep a dated export after the migration settles.

How do you keep the new library from becoming the old one?

Migrations fail slowly: six months later the new library has the same clutter as the old one. Three habits prevent that.

• One prompt per job. If two prompts do the same thing, keep the better one. Our founder prompt system guide covers building a library around jobs rather than around whoever wrote the prompt.
• Variables over copies. When someone duplicates a prompt to change the client name, that's a variable waiting to be created.
• A monthly ten-minute review. Delete what nobody used, fix what people complain about. The founder AI workflow shows how a small team runs one library across investor updates, hiring, and landing pages.

For a broader look at how the two tools think about prompts, see our sibling comparison of AIPRM vs PromptPerfect, and if cost is the reason you're leaving, our free AIPRM alternatives guide.

The short version

Copy your private prompts while your AIPRM plan is active. Put them in one sheet, decide which variables are stable and which are per-use, convert the file, and import it as one admin. Then refile, share, attach context, and pilot for a week. Cancel last. The move itself takes a day or two; deciding what's worth moving is where the real value is.